Circulation Policies

2017-11-16 Revised

Library Card Eligibility

All Ohio residents are eligible for a free Lorain Public Library System card. Only one standard card is permitted per individual. Lorain Public Library honors the library cards of other CLEVNET member libraries for the circulation of materials. Special cards may have restrictions governed by policies set up by Library administration. Library cards must be renewed once every two years, with the exception of eCards that must be renewed every five years: Educator Cards must be renewed annually.

Applying for a Library Card 

Standard Card

A Standard Card allows access to all circulating materials, eMedia and public computer access. A standard library card must be applied for in person. Children from birth to those in 8th grade must have the signature of a parent or a guardian on the registration form. Parents must be present to provide identification and verification of address. Adults must provide valid government-issued photo identification and current, permanent address. (A post office box is not acceptable as an address). Acceptable forms of photo identification include a driver’s license, state ID card, passport, school-issued ID, and U.S. Military ID. Acceptable proof of a current address is either a printed personal check showing the address on the application or an envelope, utility bill, or postcard with a recent (within last 30 days) postmark received at the address shown on the application. A birth date is required. Children in 9th grade and above, who do not have valid government-issued photo identification must have a signature of a parent or guardian on the registration form. Parents must be present to provide identification and verification of address. If applying for a card for a child under 18, the child must be present with the parent at the time of application. Children under the age of 18 may not be issued a Standard Card if their custodial parent or guardian has an account that has been sent to collections for outstanding fines and/or bills owed to the library. These children would be eligible for an Access Card as an alternative to a Standard Card.

Access Card
An Access Card is for anyone with a Standard Card that is blocked or anyone who is unable to qualify for a Standard Card. The Access Card provides access to ten print materials, all eLibrary resources, and public computer access at all Lorian Public Library System Locations. Application for this card must be in person by providing name, address, and date of birth. No parent/guardian signature is required for children. No photo ID required. 

Educator Card
Teachers from public and private, parochial, and charter schools as well as licensed child care centers can apply annually for a Lorain Public Library System Educator Card. Apply for this card in person at any Lorain Public Library System location by providing name, address, telephone number and date of birth. A photo ID with current, permanent address AND one of the following forms of acceptable identification for educators is required:

  • A current school-issued or program-issued photo ID.
  • A current letter on the school's or program's letterhead confirming employment and state-issued photo ID; or, during a class visit, a state-issued photo ID (no letter necessary).

Educator Cards must be renewed annually. Valid photo identification, current proof of address and updated acceptable identification for educators must be present when renewing library privileges. 

eCard
This Card provides access to only eMedia. To apply for this card, you must live, work, own property, or attend school in Ohio. Click here to apply for this card through the online application that requires name, address, telephone number, date of birth, and valid email address. 

Borrower Responsibilities

Borrowers must present a valid library card when charging out materials. If the patron does not have the library card but still wishes to charge out materials, valid photo identification will be accepted. Borrowers are responsible for paying any fines or other charges imposed for the late return of materials, loss, or damage to library materials. Parents or guardians who sign a library card application on behalf of an applicant aged 17 or under are financially responsible for all materials borrowed on the card. Borrowers are responsible for reporting any changes in the account information in a timely fashion. It is the borrower’s responsibility and choice as to who has access to the library card for the account. A patron may allow a family member or friend to use his or her library card to check out materials, pick up materials on hold, and pay fines that are outstanding on that card. However, a valid library card must be presented and the Library reserves the right to ask a borrower for photo identification to verify identity before charging out materials.

Lost or Stolen Library Card

If the borrower’s card is lost or stolen, it is the borrower’s responsibility to report the loss or theft to Lorain Public Library or to another CLEVNET-member library immediately. A police report is required when a patron claims materials were checked out without permission. A new library card must be issued for lost, damaged or stolen cards; the cost for a replacement card is $1.00. All charges or loans attached to the lost card will be transferred to the new card.

Borrowing Guidelines

A total of fifty circulating items may be on a borrower’s record at any given time. Loan periods depend upon the type of material being loaned; borrowers should note the due dates on the receipt provided at checkout. The Library upholds the circulation policy and loan periods for items owned by CLEVNET member libraries although they may differ from the loan periods of Lorain Public Library. Most Lorain Public Library materials are renewable, and, depending on the item, may be renewed up to five times, provided there are no reservation requests pending and the patron has not accumulated more than $9.99 in fines and/or fees on the account. Patrons may renew items by telephone, Internet and in person without bringing the items into the library, provided that the borrower’s account is not blocked and providing the Circulation System is not down.

Fines & Fees

Once library materials are overdue, the cardholder will be charged overdue fines according to the Circulation Periods and Fees Policy, approved by the Lorain Public Library System Board of Trustees. The Library will accept payment for lost or damaged materials, overdue fines, and fees associated with materials owned by other CLEVNET member libraries at any Lorain Public Library location. The Library will not waive any fees associated with materials owned by other CLEVNET member libraries. If an item owned by another CLEVNET member library is found at a later date, the patron must return the item to the owning library to request a refund. Lorain Public Library will not issue refunds for materials owned by another library system. The Library does not charge overdue fines for circulating materials borrowed by patrons aged 60 and over or those who qualify for a Golden Buckeye card due to a permanent disability. To qualify, the patron must present a permanent Golden Buckeye card issued by the Ohio Department of Aging at the time of application. Patrons aged 60 and over or those who qualify for a Golden Buckeye card due to a permanent disability are still responsible for lost or damaged item charges. Once an item is twenty-eight (28) or more days overdue, the Library will mail the borrower a bill for the cost of the item. The Lorain Public Library does not issue refunds in the event an item that was paid for is found by a patron at a later date. In the event that a borrower believes that an item was returned on time, the borrower should contact the owning library to ask staff to check the shelf for the item. If the item is owned by Lorain Public Library and not found after a shelf check, it is the sole discretion of the library manager to grant or deny CLAIMS RETURNED status for the item.

Fines do not accumulate on children’s books and magazines. However, a billing notice is sent for items which are more than 28 days overdue. Items not returned at that point are then considered LOST in circulation and the borrower will be billed for the cost of the item. This may result in the borrower’s account becoming delinquent.

LOSS OF BORROWING PRIVILEGES

A patron is unable to borrow materials when fines and/or fees are in excess of $9.99, 10 or more items are overdue, more than 50 items are already charged out, the patron’s library card has expired, or the account has been referred for material recovery services. Patrons whose borrowing privileges have been suspended are eligible to apply for an Access Card.

MATERIALS RECOVERY

Accounts of borrowers with fines and/or fees in excess of $49.99 on their account are referred to material recovery services for processing. A collection fee will be assessed to the patron when the account is referred for material recovery services. A patron’s borrowing privileges will be restored once the balance on the user’s account is zero.

CONFIDENTIALITY OF LIBRARY RECORDS

In keeping with the Library’s Policy on Confidentiality and the Privacy of Library Records, family members or friends are not given information about the accounts of the borrowers whose cards they are using, except in situations specified by Section 149.432 of Ohio Revised Code, e.g., a parent can get the account information of a minor child. A parent or guardian may request overdue information and information about current items charged out on a minor child’s library card, if the parent or guardian has the minor child’s card, or the parent or guardian has photo identification with same address as that listed in the minor child’s registration and proof of parentage or guardianship satisfactory to the Library.

CIRCULATION PERIODS & FEES                         5.01A

2017-11-16 Revised

 Loan Periods:

7 Days       

New DVDs Launchpads

21 Days

Books, Magazines, DVDs and Videos, AudioBooks (any format), Multi-media Kits, CDs, Framed Art Prints (Limit 2)

 Fines:

10 cents per
day per item      

Books, Magazines, AudioBooks (any format), DVDs and Videos, Multi-Media Kits, Compact Discs Launchpads

$1.00 per day    
per item            

New DVDs

25 cents per day per item

 

Framed Art prints (Limit 2)

Renewal Limits:

5 Renewals

Books, Magazines, AudioBooks (any format), Multi-Media Kits, CDs

2 Renewals

DVDs and Videos, Framed Art Prints (Limit 2)

No Renewals

New DVDs Launchpads

Framed Art Prints may only be borrowed by patrons 18 years of age and older. Only 2 such prints may be checked out by a patron at a time.

Sundays are not considered in computing fines for overdue materials. Maximum overdue fine is $3.00 per item.

Outreach Loan Periods, Fines, and Renewal Limits

Books by Mail

Loan Period

Fines

Renewal Limit

 

35 Days

None

2 Renewals

Books, Magazines, AudioBooks (Any Type), CD’s

35 Days

None

No Renewals

DVDs, New DVDs, Videos

Outreach

Loan Period

Fines

Renewal Limit

 

14 Days

None

2 Renewals

Books, Magazines, AudioBooks (Any Type), CD’s

14 Days

None

No Renewals

DVDs, New DVDs, Videos

Outreach patrons may renew items as long as there are no outstanding requests on the items and providing the Circulation System is not down. 

MISCELLANEOUS FEES                                          

Printers: Black and White

    .10/page

Printers: Color

     .20/page

Faxing: (Outgoing Only)

     .50/page

Photocopies: Black and White 8 ½ x 11

     .10/page

Photocopies: Color 8 ½ x 11

     .20/page

Photocopies: Black and White 11 x 17

     .10/page

Photocopies: Color 11 x 17

     .20/page

Flash Drives

$3.00

Ear Buds

$1.00

Staff providing reference service to patrons may waive fees for printouts when the printouts are produced to complete a reference transaction with the patron.

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